VUMC Visiting Resident Portal


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We value the diversity that visiting residents/fellows bring to our program, and we want to make sure that house staff from other institutions have every opportunity to come to Vanderbilt and experience what we have to offer.

Eligibility

To be eligible for a visiting rotation, you must be in an ACGME-accredited training program and must qualify for licensure or exemption from licensure under the Tennessee Board of Medical Examiners requirements, in addition to satisfactorily and punctually completing the requirements outlined below. Visiting rotations are subject to approval by the appropriate Program Director.

Getting Started

To allow a 90 day processing window, you must start the application process at least 95 days in advance of the rotation start date:

  1. Complete a rotation application (link above). Once submitted the VUMC program administrators will receive a notice to review the application.
  2. If accepted, you will receive an email from the VUMC GME Office (GME.Office@vumc.org or lisa.king-rowan@vumc.org) with further instructions. Please check your spam folders.

Important timeline information:

The Program Coordinator of the VUMC program with which you desire to rotate must initiate a contract process at least 90 days before your desired start date. Therefore, you must communicate with her/him, as well as the Program Director, well before the desired rotation.

Your application and supporting documents must be submitted to the Vanderbilt program at least 95 days beforehand (to allow a 90 day processing window). You should submit this information to the appropriate department for approval from the respective Vanderbilt Program Director.

You must check in with the GME office in person on day one of your rotation.

Delay in submitting any required documentation, may cause delay in start date.

Required Documents

The approval process will require the following documents. You should begin gathering these documents if you intend to apply.

You must provide all of the following to the Program Coordinator of the VUMC program at least 95 days in advance of the rotation start date:
  • A completed and signed visiting resident application. This will be emailed to you once your online application has been accepted. The application will need to be approved by the VUMC Program Director.
  • A reference letter from your Program Director stating whether you are in good standing in an accredited training program.
  • Documentation that your institution will continue to provide your stipend along with benefits, liability and health insurance (can be in the same letter as above).
  • A copy of your liability insurance policy; the minimum is $1 million per occurence/ $3 million aggregate.
  • If you are in a residency/fellowship in Tennessee and do not have your own medical license, a copy of the letter of exemption from licensure (your program or GME Office will have this). Note: If you are not in a Tennessee residency/fellowship and do not have full TN medical license, VUMC will request an exemption from licensure for you.
  • Provide a copy of your medical school diploma along with other required paperwork. Submitting a clear and legible picture of your diploma is acceptable.
  • If applicable, a copy of a valid ECFMG certificate and Visa.
You must complete the following at least 30 days in advance:
  • Immunization Form. This form must be completed by a healthcare provider other than the perspective visiting resident/fellow and sent to the Program Coordinator of the program with which you will rotate. Be sure to review all requirements listed on the occupational health form. Failure to submit at least 30 days in advance may cause a delay of the start date. Immunization Form
  • Background Check consent. Very Important: You will receive an email from NOREPLY@STERLINGTS.COM with a web link to initiate your background check after the above items are received in our office and approved by the Program Director of the VUMC department in which you wish to rotate. Complete requested initiation as soon as possible. In addition to the standard background check, VUMC will also check your information against the following databases:
    • Office of Inspector General/Excluded Individuals - In order to comply with federal law, VUMC will check all visiting house staff against the Office of Inspector General's list of individuals excluded from federal healthcare programs. Any visiting house staff identified as excluded must be terminated from the visiting residency training program and home institution will be notified.
    • National Practitioners Data Bank (NPDB) - All visiting house staff will be checked against the NPDB.
Questions? Contact the Graduate Medical Education Office

We hope that you have a wonderful experience while you are here and if you have any questions or concerns, please feel free to contact Lisa (615-322-4916 or lisa.king-rowan@vumc.org) or our office (gme.office@vumc.org).